Competition Portal: Event Flow Overview

This article will provide a high level overview of the Competition Portal functionality utilized when running an event. This may be a helpful resource for Event Planners to utilize as a checklist in setting up and running their events using the RECF Competition Portal web application. Detailed information on the Competition Portal functionality can be found by selecting the links.

Event Administrators can access the Competition Portal for their event by doing the following:

1. Sign into RECFevents.org
2. Select Events
3. Select the event in the event list
4. Select Competition Portal in the top-right corner.

1 - 3 Months Prior to the Event

Review these articles about the Competition Portal and equipment needs:

• RECF Competition Portal: An Overview
• Equipment needed to Run a Competition
• Display Equipment
• Practice using the Competition Portal and test electronics using a Mock Event

Pre-Event

These activities can be completed the day before your event in the Competition Portal to assist with getting ready for the event day:

1. Complete the Event Setup.
   1. This will include all teams that are registered for the event. If a team does not attend the event, there is a method to regenerate the match schedule. 
   2. Event Setup must be completed first before the next functions will be available.
2. Print Signs and Reports
   1. Pit Signs & Field Signs
   2. Registered Team List, Referee Match Anomaly Log, and Inspection Checklists
3. Set up Displays 
   1. Main Audience Display (See also Main Audience Display Types)
   2. Field Timer Displays
   3. Remote Displays (See also Remote Display Types)
4. Test the Match sounds at the Teamwork and Skills Fields, and test the venue P/A system. 
   1. Enabling Sounds

Event Day

These activities follow the typical event day agenda.

1. Set up event devices: Device Permissions
2. Conduct Team Check-in and Team Inspection
   1. After Team Check-in is finalized, if one or more teams will not be at the event, Regenerate the Match Schedule.
   2. If there is a concern that a team may not pass inspection, then wait to finish Team Inspection before finalizing the Match Schedule.
   3. In Reports, print 
      1. Practice (optional) and Qualification Match Lists for teams and event volunteers. 
      2. Announcer Practice (optional) and Qualification Match lists.
3. Conduct Skills Matches: Running & Scoring Skills Matches
4. Conduct Practice (optional) and Qualification Matches: Running & Scoring Teamwork Matches
   1. If the event runs behind schedule and the number of Qualification Matches need to be decreased, see Decreasing Qualification Matches.
5. Provide Qualification and Skills Ranking Reports to the Judges.
6. Start Alliance Selection
   1. Print Alliance Selection Signs (Available once Start Alliance Selection has been selected)
   2. Conduct Alliance Selection.
7. Conduct the Elimination Matches: Running & Scoring Teamwork Matches
8. Add Award Winners and print Award Scripts & Certificates (optional): Award Winner Selection
9. Conduct the Award Ceremony
10. Finalize the Event

Other Event Day Help Topics

• How to Clear the Cache
• How to Livestream Your Competition
• Overlay Settings
   

Technical Support

• ADC Library: RECFevents Help
• Use the Freshchat icon to connect with RECF Technical Support
• Contact your RSM