We're excited that you're interested in hosting a RECF competition! To get started, we recommend reviewing the article “Becoming an Event Partner.” Once you're ready, simply reach out to your Regional Support Manager (RSM). Your RSM will help you become an official Event Partner (EP) on RECFevents.org, giving you access to all the tools you need to post, manage, and run your own competition. We look forward to supporting you in creating an amazing event!
Once you have been granted EP status follow the steps below to post your event.
Step 1: Go to Events on RECFevents.org
- Log into RECFevents.org
- Click on Events in the navigation bar (on the left)
- Click Add Event Button in the upper right corner
Step 2: Complete Basic Info Section
Select Season: Use drop down to select event season
Select Event Type: Competition, Scrimmage, Regional Championship or Signature Event
Event Name: Personalize the name of your event (up to 50 characters)
Event Subtitle: Add a subtitle (up to 50 characters)
Team Affiliations: If your event is restricted to specific groups (e.g., Army JROTC, Air Force JROTC, etc.), please select the appropriate group(s) below.
Grade Levels: Select Middle School and/or High School
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Is this event an Invitational only event?: Check this box if you plan to invite and select specific teams to participate in the event.
Please review the Qualifying Criteria for important requirements related to hosting an invitational-only event.
For JROTC teams: Only check this box if you intend to invite specific JROTC teams. If your event is open to all JROTC teams—or all teams from a specific branch—use the Team Affiliations filter instead. -
Event Registration Email body: Enter content that you want to have automatically emailed to those who register for the event. Here is some suggested content:
Thank you for registering for this competition. We will send a finalized agenda closer to the event. If you have any questions, please contact me at (insert contact info).
Event Capacity: Enter number of teams you can accommodate at your event (typically 18, 24, 40 etc)
Is this a Scrimmage: Selecting this option means your event will not qualify teams for the Regional Championship, and scores will not be added to the World Skills Rankings.
Judging Format: Choose one of the following
- All In-Person Judging
- Remote Initial Judging
- No Judging
Logbook/Notebook Submission Format: Choose one of the following.
- Digital Logbook/Notebooks
- Physical Logbook/Notebooks
Max Registrations per Organization: Use this field to set the maximum number of teams a single organization can register for your event.
If you want to limit participation, enter that number here (e.g., 3 for a max of 3 teams per organization).
To allow an organization to bring an unlimited number of teams, enter 0.
Step 3: Complete Dates Section
Time Zone: This will default to your local time zone, but you can change it if necessary.
Event Start Date: Enter the first day of the event
Event End Date: Enter the last day of the event. This is usually the same as the start date unless it’s a multi-day event.
Release Date and time: Select the date and time you want the event to become publicly viewable.
Per the Qualifying Criteria all events must be visible at least one week prior to registration being open unless approved by your RSM.
Registration Opens Date and Time: Enter the date and time when teams will be able to start registering.
Per the Qualifying Criteria, events must be open for registration at least eight weeks in advance of the event.
Registration Closes Date and Time: Specify the final date and time teams can register.
- Typically EPs will select 1 - 2 weeks before the competition.
- When setting the event closing time, it's recommended to choose an end-of-day time rather than a time in the middle of the day. This helps avoid confusion and ensures teams have the full day to register.
Step 4: Complete Venue Section
We recommend starting by typing the venue address in the Select Address field. The system will automatically search and populate the rest of the form once you select the correct address.
Note: If your browser or computer offers to autofill the address, please do not use that feature. Instead, type the address manually and select the correct option from the program’s built-in menu to ensure proper formatting and functionality.
Select Address: Begin typing the venue’s address. Once selected, the system will auto-fill the related fields below.
Name of Venue/Location: Enter name of Venue
The following fields will auto-fill when using the Select Address feature:
Address *
City *
Country/Region *
State/Province/Region *
Postal Code *
Latitude *
Longitude *
Important: Latitude and Longitude must be entered for your event to appear on the search map. If these fields do not auto-fill, please use an online map or search engine to find the correct coordinates for your venue.
Step 5: Click Save
Click the save button at the bottom of the screen.
Step 6: Complete Additional Event Info
On the right hand side of the screen you will see the following event info box. Select each tab and enter information as needed.
Edit Event Information
This tab will allow you to edit event Basic Info, Dates and Venue Information.
Event Administrator
This tab allows you to add additional event administrators and/or additional contact information info.
Add Event Administrator: To add an Event Administrator, click the + button and begin typing the person's name. A list of approved users will appear—simply select the correct user from the list and click Save. If the name you're looking for doesn’t appear, the individual may need to create an account or contact your Regional Support Manager (RSM) for assistance.
- Event Administrator Role Types: This box will allow you to assign the person as a Primary or Secondary Event Administrator. If you choose not to assign a role, the person will be added as a general user.
CEE and Acknowledgements
All EPs must agree to the Commitment to Event Excellence and confirm that they understand the RECF refund policy.
- CEE Acknowledgements: Read, Click I agree to the above policy; hit Submit.
- Refund Policy: Read, Click I agree to the above policy; hit Submit.
Content Blocks
This information will appear on the public RECFevents.org page for your event. It helps coaches and teams find important event details. Many sections include suggested content that you can customize to fit your event.
- General Info: Promote your event by adding key details such as what to expect, highlights, or unique features of your event.
- Agenda: A sample agenda has been provided—simply enter the times. You may also create your own custom agenda.
- Volunteer: Need help? Use this section to request volunteers and provide contact information for those interested in signing up.
- Emergency/Bad Weather Policy: Clearly outline your policy for how teams will be notified of any changes due to weather or a local emergency.
- Refund and Payment Policies: Use this section to clearly state your refund policy if teams withdraw or no shows or if you should have to cancel the event.
- Travel Information: Add directions, hotel recommendations, parking instructions, or anything else to assist teams traveling to your event.
- Webcast: If your event will be livestreamed, include the link here.
Accounting
Waive RECF Fee: Only select this option if:
- The event is free, or
- You have received prior approval from your Regional Support Manager (RSM).
Hide Price: Check this box if you want to hide the registration fee from the public-facing event site.
Uses RECF To Collect: Check this box if you want the REC Foundation to handle registration fee collection. Do not check this box if you (the Event Partner) plan to collect all registration fees directly.
Registration Fee: Enter Your Registration Fee.
Payment Deadline: Enter your Event Registration fee and Payment Deadline. Note the payment deadline must be AFTER the event closing date.
Click I acknowledge: and accept the RECF fee structure detailed above on this page and hit Save.
Event Partner Payment Information
Who will run this event?: Select Event Partner unless otherwise directed by your Regional Support Manager (RSM) in rare or special circumstances.
Select who will collect the funds?: Select REC Foundation unless you (as the Event Partner) will be responsible for collecting all registration fees directly.
Enter account information where money from the event registration minus the RECF fee will go to.
- ACH
- Mail Check
- Check Payee/Pay to the Order of
- Input the Address where check will be mailed
Documents & Image Uploads
Documents: You can upload any additional documents related to your event. Common examples include parking maps, event flyers, or special instructions for teams. Name field is required for each document uploaded.
Images: You can also upload images to enhance your event listing:
- Click Add Image
- Select Type from the dropdown menu
Event Logo: Will appear on the main event listing page on RECFevents.org.
Image Gallery:
Sponsor Logo: Will appear in the competition portal and help recognize your event sponsors.
Volunteers
- Click the + to Enter your certified Head Referee and Judge Advisors.
- Per the Qualifying Criteria, these key volunteers must be listed 3 weeks prior to the competition.
- You may also add other key volunteers and grant them access to specific event features as needed.