Regenerate Match Schedule

Scheduled Teamwork matches will need to be regenerated if not all Teams check-in for the event on the event day. It’s required that teams that are not at the event be removed from the Teamwork matches since these matches require an Alliance Partner. Failure to remove them will result in a disadvantage to their Alliance Partner.

1. Complete Team Check-in. 
   • Verify that the teams that are not at the event are not checked-in by going to the Team Check-in menu and de-select the Show Checked-in Teams box. The teams listed are not checked-in.
   • The next steps will show how to regenerate the match schedule and exclude the teams that are not checked-in.
2. Go to Qualification Matches. This can be found in the left-hand menu or in the Dashboard.
3. Select Regenerate schedule.
   • Important: A warning message will appear to notify that this step will overwrite all Teamwork Matches. Skills Match scores will be preserved. Only click Yes if you are sure all Teamwork matches should be erased. This action cannot be undone and all previous Teamwork match scores will be permanently deleted.
   • If the event has started and the number of Qualification Matches need to be reduced, see the Decrease # of matches article for more details.
4. After confirmation, you will be directed back to the Team Setup section of the Event Setup menu. Select Only checked-in teams and this will remove any teams that are not checked-in.
   • It’s best practice to carefully review the Team list again to double check that the Team list is correct. If there is an error, select Reset Teams and the team list will return to the original event registration team list. 

   • The red “x” icon can be selected to manually remove a team from the Competition Portal team list, but it’s best practice to use the Team Check-in function to minimize mistakes.

     

5. Select Save and Continue after verifying the Team list is correct.
6. There should not be any changes to the Field Setup area. Changing these settings will result in the Displays needing to be set up again, so it’s recommended to leave these settings as-is. Select Save and Continue.
7. In the Schedule Setup section, the previous data will be saved, but you should see the “Number of Teams” reduced in the top-right corner. Verify that this is the correct number of teams, and if there is an error, return to the Team Setup section.
   • It is not required to adjust the settings in the Schedule Helper section unless desired. Select the Generate Schedule or Manual Enter Schedule Blocks to view the time blocks. 
   • The system will automatically adjust the time block settings using the updated number of teams. This will often result in a longer cycle time if teams are removed from the event. If the cycle time is too long, you can:
     • Select Go to Helper and set the end time to be earlier. Select Generate Schedule and review the revised time blocks. Repeat until a suitable schedule is developed.

     • Or manually adjust the cycle times in the time blocks. This may result in more matches per team and the start/end times of the blocks may also need to be adjusted. Carefully review the # of Matches per Team as changes are made.

       

8. Select Save and Continue once the schedule has been finalized.
9. Select Create Practice Matches (if applicable) and Create Qualification Matches to recreate these matches with the updated team list. Select Finish.