1. Aerial Drone Competition
  2. Event Partners and Volunteers
  3. RobotEvents

Event Payments Outside the US

AerialDroneComp_LogoFinal_2-color REC Hori Drone Logo 1 (3) - Copy.png

Each Aerial Drone Competition team must register as an official team and must register for all official events at RobotEvents.com. Therefore, Event Partners must post their events at RobotEvents.com and there is no charge to use the site. EPs incur the cost of hosting their events, and many of them ask teams for a registration fee to cover these costs. EPs may set a fee for their event when creating it in RobotEvents.com.

The REC Foundation is not able to process event registrations payments to EPs for events that are located outside of the US. EPs can still charge an event registration fee, but EPs will need to collect those payments directly from the registered teams.

$5 Flat Fee

The REC Foundation $5 USD Flat Fee does not apply to events held outside of the US.

Event Fees

It is up to the Event Partner to determine what they need to charge to cover their local costs, but most one-day event fees range from $50-$100 per team and nearly all are less than $150 per team. Events that span more than one day, and events held at special locations may charge more. Most leagues charge as though a team is playing in a tournament.

Event Pricing in RobotEvents.com

The EP will need to determine how to collect event registration fees externally from RobotEvents if the event is not free. Some ideas include, but are not limited to:

  • Collecting fees from the teams on the event day during Check-in.
  • Providing a mailing address to send funds prior to the event.
  • Adding an online payment link to the event site (ex: Zeffy, Paypal, Square, Venmo, etc.)

When posting your event on RobotEvents.com, follow these instructions:

  • Pricing:

    • “Hide Price?” - Select Yes
    • “Is Free?” - Select Yes
      • NOTE: Select Yes even if you plan to charge a fee for this event so that the team will not receive an invoice for an event registration fee in their RobotEvents.com account. The following sections will explain how to communicate to teams on how you will be collecting the fee externally.

  • Content Blocks:

    • In the General Info section, add this information:
      • The Event Registration Fee is [add price and currency] per team. Payments need to be made directly to the Event Partner. See the Refund and Payment Policies section for more information on how to complete the payment process.
      • In the Refund and Payment Policies section, add instructions on how teams can pay the EP and if there are specific deadlines.

  • Contact Information:

    • In the Event Registration Email Body section, include instructions on how teams can pay the EP and if there are specific deadlines. This should be in addition to any other information you would like to include in this communication to teams.

  • Event Partner Payment Address:

    • Even though the event is set as “Free” in RobotEvents.com, the system will still require adding an EP address for an event to be approved.
    • Select “Payments should be mailed by check to the event partner address specified below.” (NOTE: No payments will be sent, but a selection is needed for this field.)
    • Provide an EP address.

Contact your REC Foundation Regional Support Manager for more details.