Introduction
The VEX Tournament Manager is a custom software package designed to simplify and automate many of the tasks associated with running REC Foundation Competitions. The program is flexible and modular and designed to work for small, local tournaments as well as large, international competitions and everything in between.
Some of the main features of the Tournament Manager software are:
- Create practice and qualification match schedules based on a team list
- Enter and calculate match scores
- Automatically determine team rankings based on qualification match scores
- Create alliance selection process where a selected number of top-ranked teams can choose partners to compete in an elimination tournament
- Hold an elimination tournament with up to 10 alliances
- Publish match results online
- Display information such as rankings, match time clock, schedules, and match scores to team members and spectators during the event
- Keep track of awards given to teams and display the name of the winner to spectators
It is important to note that many of the features listed are not required to run an event. Many tournament configurations may not use all of the available features, depending on equipment availability, volunteers, and the overall event experience that is desired.
Where to Get Help
If you have questions or are having trouble with the Tournament Manager software, and have referenced all Knowledge Base articles, contact your REC Foundation Regional Support Manager (RSM).
Overview
While the Tournament Manager software is designed to be as easy to use as possible, an understanding of some of the concepts used by the software is important to get the most benefit from it. In this section, we will review some of the concepts that are used by the Tournament Manager and show how an understanding of these concepts can make the job of running a tournament easier.
Matches and Match Rounds
A match is the time when teams compete. There are practice, qualification, and elimination matches.
The practice round is optional and gives teams an opportunity to play a simulated match on the competition field before official competition begins. Practice rounds can be scheduled, with specific teams assigned to specific practice matches, or unscheduled, where the tournament organizers permit teams to come to the field and practice in a match on an ad-hoc basis. If practice matches are scheduled using the Tournament Manager software, then scores can be entered and computed, however the results of the match do not count towards a team's record or rankings.
The qualification round is a set of scheduled matches in which 2 randomly-selected alliances per match face each other. See the Aerial Drone Competition Manual for further details on the rankings process and tiebreakers that are used.
Once the qualification round is complete and the final team rankings are obtained, the elimination round begins. Depending on the event configuration, the top-ranked teams may be able to select partners for the elimination round in an alliance selection process. Alliance selection is described in further detail later on. During the elimination round, alliances are assigned to matches based on their alliance ranking (which is the ranking of the alliance captain at the end of the qualification round).
Fields and Field Sets
The Tournament Manager supports the use of 1 or more competition fields on which matches are scheduled and played. If more than one field is being used, then fields can be grouped together into a field set. Fields in a single field set share a single match timer. The match timer is the clock used to determine how long the match is. Because each field set has only 1 match timer, only 1 field within the field set can play a match at a time.
99.9% of events use 1 Field Set at Competitions. If you think you should be using more than 1 Field Set, please reach out to your Regional Support Manager for more information.
Audience, Pit, and Field Displays
An important capability of the Tournament Manager program is to provide information that keeps the spectators and team members at the event updated on the event progress and team standings. The Tournament Manager accomplishes this by providing 3 different display programs that can be used. All 3 displays are optional and any combination of the 3 can be used as desired by the event organizers. Further information on how the display programs operate and how they interact with the rest of the Tournament Manager system will be provided later in this document.
The first display program is known as the Audience Display. The purpose of the Audience Display is to
provide information to the event spectators. Information shown on this display includes the match timer, match score results, alliance selection, and rankings information. Most events that use the Audience Display will show it on a large screen that faces the audience using a projector. Additionally, the Audience Display program generates the game sounds, such as the start-of-match bell and end-of-match buzzer. Typically, the audio output of the Audience Display computer will be connected to the A/V system in the competition venue to allow competitors and spectators to hear the game sounds.
The next display program is known as the Pit Display. The primary purpose of the Pit Display is to allow teams to view the current team ranking information. The Pit Display also provides some information on matches that are scheduled to play soon and can also show Alliance Selection information. A typical event will provide at least one Pit Display, often showing on a projector screen or large HDTV or computer monitor. Larger events may wish to use multiple Pit Displays to show the rankings information in convenient areas throughout the competition venue.
The final display program is known as the Field Queue Display. The Field Queue Display is meant to be located close to a competition field and shows information specific to that field only. Prior to a match, the Field Queue Display shows which teams are scheduled to compete in the next match on that field, and during a match the Field Queue Display shows the match timer for that field. Events which use the Field Queue Display typically show it on a regular computer monitor located close to the field.
Note: Remember, all 3 display programs are optional. However, most tournaments will want to at least use an Audience Display as this program is where the match timer is displayed and also generates the match sounds.
Updated August 8, 2024