Overview
The Team Interview Rubric is used for all team interviews. Judges may use the Team Interview Tips and Sample Questions and Team Interview Notes to assist in team interviews. Judges will interview the teams that have been assigned to them by the Judge Advisor. Teamwork, professionalism, interview quality, and team conduct shall be considered in nominating and ranking teams for all judged awards.
Initial Team Interviews can be conducted in the team pit area. This allows Judges to observe teams at work and quickly move from team to team. Alternatively, initial Team Interviews may be conducted in a hallway or some other open public place, such as a library room or cafeteria. This can be a quieter venue for interviews, but care should be taken that the interview format remains intact and does not become a prepared presentation. Keep in mind that a more private setting could come across as intimidating for some teams.
Initial Team Interviews can be conducted without notice to teams, scheduled by the Judge Advisor, or conducted at a time of the team’s choosing (examples include schedules made via a signup sheet or first-come-first-served queue). All teams at the event must have their initial interviews scheduled in the same way, and teams are not allowed to choose a particular set of Judges. A best practice for a self-service model for assigning interviews is allocating teams to one of several groups of Judges based on a queuing method, with modifications made in cases where conflicts of interest arise between a team and a Judge.
Judges need to talk only to the student members of the team. Occasionally, enthusiastic adults may want to answer the Judges’ questions. If this is encountered, politely remind the adult(s) that the Judges are there to interview the students. All teams at an event must have an opportunity to be interviewed at least once. A team may decline to be interviewed. In that case, the team that declined an interview would no longer be eligible for any Judged Award.
Some Judge Advisors may wish to create a list of questions for Judges to ask that are common for all interviews at an event. This could be particularly helpful to ensure that all aspects of the drone and the Missions are addressed, or to assist inexperienced Judges with the interview process. This should not be construed as a “script,” Judges should be free to ask follow up questions based on student responses.
Some teams may be hard to find at an event. If they are not in their pit space, another approach may be to find them as they come off the field for their teamwork match.
Some teams may want to share parts of their Programming Code during their interview. This is permissible, but overall, the intent of the interview is for judges to engage with students and not with audio/visual aids such as presentations or displays.
Award finalists may be cross interviewed by different Judges as a part of the deliberation process. The Judge Advisor will assign additional interviews as needed during the event. Follow-up interviews for any award contenders should be conducted without notice, preferably in the competition or pit areas. This allows Judges to see the team in their workspace and does not give any team an advantage via prior notice.
Considerations for Cultural Differences and Communication Styles
Some students, whether it be from individual or cultural differences, may have varying styles of interacting with Judges during the interview process. Maintaining eye contact, speaking in a loud enough voice to be easily heard, and other engagement norms may differ between students. Judges should do their best to give all teams an opportunity to communicate during the interview and should strive to not allow factors that are beyond students’ control to bias their evaluation of the team.
Judges should avoid using humor or language that could be interpreted as disparaging. For example, “I can’t believe you came up with this on your own!” might have been intended as a compliment to the team but could be misinterpreted to indicate that the Judges believe the team is violating the Code of Conduct by claiming work that is not their own.
Step 1 – Conducting the Team Interview
- All teams should be interviewed for roughly the same amount of time – the Judge Advisor will create a schedule based on the number of teams and Judges at an event.
- Typically, a Team Interview lasts about 10 minutes. Staying on schedule is important to ensure all teams are interviewed and there is sufficient time to conduct deliberations. Teams that may need an interpreter to communicate with judges may need more time, and should notify the Event Partner upon registration.
- Team interviews are based around Judges directly asking students open-ended questions about their drone, drone safety, mission strategies, and team dynamics in order to shed light on the team and journey throughout the season. Follow-up questions are asked as needed.
- It is the intent of the interview for judges to engage with students and not with audio/visual aids such as presentations or displays. Teams may use their Programming device or printed copy of their programs to show their code, if desired during the interview.
- Judges should take notes during interviews and observations to support their evaluations and assist with deliberations – The Team Interview Notes form can be used to keep track of notes for each team.
- Judges should consider taking a photo of each team with their team number visible to help recall details from the interview.
- If Judges are unable to locate an assigned team for an interview after several visits to the team’s pit area, they will leave a Judges’ Note to Missed Teams on the team pit table.
- If Judges are unable to locate an assigned team’s pit area, they should contact the Judge Advisor for assistance.
- Judges should remember that younger students communicate their ideas differently than older students. Judges should use age-appropriate language when asking questions and considering student responses.
- The Judging Single Page Reference may additionally be used by Judges to look up award description briefs and other useful information.
Step 2 – Complete Team Interview Rubric
- After the interview, each Judge group should complete the Team Interview Rubric and optionally the Initial Award Candidate Ranking Sheet for each team. Judges should go somewhere private to discuss and fill out these forms and/or compile notes and should take care that their discussions are not overheard by any other party. All materials and discussions by judges are confidential.
- Judges should identify student-centered teams with positive, respectful, and ethical conduct during the team interviews and team observations; conversely, they should also make note of any teams that are not demonstrating these principles – including teams that are not being directly interviewed.
Note: The Team Interview Rubric is a tool for initial team interview evaluations through quantitative comparison. The final determination of all award candidates and winners are done through further qualitative deliberation among judges based on award descriptions and criteria. As such, a team earning a particular or overall score on a rubric is not an automatic disqualification or threshold for any judged award.
Step 3 – Identify Initial Candidate Teams Within Judge Group
- Where additional Judged Awards are offered at an event (beyond the All-Around, Communications, and Judges Awards), the Judge Advisor may provide the Initial Award Candidate Ranking Sheet to Judge groups assigned to interview teams. The Judge groups will use both the Team Interview Rubric and the Initial Award Candidate Ranking Sheet as they interview their group of teams.
- On the Initial Award Candidate Ranking Sheet, Judges will write down the team numbers of the teams they are assigned to interview on the left side and fill in any additional Judged Awards being offered at the event. Awards should be listed according to precedence from left to right, with qualifying awards in the leftmost columns, followed by the non-qualifying awards. The precedence of Qualifying Awards is listed in the REC Foundation Aerial Drone Competition Qualifying Criteria document. The Judge groups will then use the spaces provided to indicate a candidate for each of the additional Judged Awards being offered at the event.
- As Judges interview teams, they may want to use multiple stars or checks on the Initial Award Candidate Ranking Sheet to give weight to a recommendation. This is done by adding check marks to rank teams – for example, the first team interviewed received one check mark, and if the second team interviewed would be a better candidate, they would receive one check mark, and the first team would receive a second check mark, ranking them 1 & 2. This would continue until all teams are interviewed – the end result would be a ranking of teams.
This is a simple way for Judges to preliminarily rank their recommendations as they go, with final rankings done after their set of interviews are completed. Additionally, Judges can also make notes on the Team Interview Notes Sheet.
Continue to the next section, Guide to Judging Part 9: Award Deliberations